MAI's Customer Experience (CX) Insights Series - 1

MAI's Customer Experience (CX) Insights Series

November 2025

The series explores how airports can evolve from transport hubs into true destinations of hospitality - places where efficiency meets empathy, and every journey feels meaningful.


Introduction

[Part 1] The Inspiration: What airports can learn from luxury hospitality 

In the first part of our series, we examine how airports can adopt the mindset of luxury hospitality. By treating travelers not merely as customers, but as valued guests, airports can create experiences that are both seamless and emotionally resonant. This approach encourages a shift from transactional service to personalized care, setting a new standard for airport customer experience.

What airports can learn from luxury hospitality

A pivotal shift is underway in traveler behavior: a growing willingness to invest in elevated experiences, especially those perceived as meaningful and personalized. This evolving passenger preference presents a strategic and timely opportunity for airports to significantly enhance both customer satisfaction and crucial non-aeronautical revenue streams.

Luxury hospitality offers a valuable model for airports. Known for their exceptional service and attention to detail, luxury hotels prioritize creating memorable, tailored experiences. The Tremont Hotel in Boston, built in 1829, is often cited as the first luxury hotel, setting new standards with amenities like private bathrooms, door locks, and a steam-powered water system. Hotels began competing on service, architectural grandeur, and enhanced dining. Luxury hospitality continues to evolve, embracing technology and personalized experiences. The focus has shifted from mere grandeur to curated, exclusive, and often intimate experiences. Drawing from the luxury hospitality sector, where premium room upgrades and exclusive VIP zones are commonly offered and well-received, airports can similarly develop tiered service models that provide travelers with differentiated, high-value experiences.

Elevating the passenger experience

At the heart of luxury hospitality lies a simple yet powerful distinction: the difference between a customer and a guest. A customer is someone who purchases a service - a transactional relationship that often ends at the point of sale. A guest, on the other hand, is someone welcomed with care, empathy, and intentionality. In luxury hotels, guests are treated not just as consumers, but as individuals whose comfort, emotions, and needs are anticipated and respected. For airports, adopting this “guest” mindset means moving beyond functional efficiency and embracing a more human-centric approach - where every interaction is an opportunity to make travelers feel seen, valued, and at ease. It's not just about moving people through a terminal; it's about creating a sense of hospitality at every stage of the journey.

Luxury hotels differentiate themselves by consistently creating emotional connections with their guests. It's not just about fulfilling a need - it's about exceeding expectations in subtle, human-centered way. From anticipating unspoken preferences to curating personalized micro-experiences, hotels excel at embedding surprise and delight into the everyday. Airports can draw inspiration from this by crafting end-to-end passenger journeys that feel thoughtful, seamless, and even joyful. The question isn't just "what do travelers want?" - it's "how can we make them feel valued at every step during their journey?"

How airports can learn from the luxury hotel industry

  • Arrival & Welcome: First impressions matter

    Luxury hotels are known for their personalized and smooth arrival experiences. Airports can create a more human and welcoming first impression by focusing on personalized service from the moment passengers enter the terminal. Example: The Ritz-Carlton hotels are renowned for their exceptional arrival experience, where staff greet guests by name, ensuring a seamless and warm introduction to their stay. Airports can take a similar approach by offering personal greetings or concierge services to welcome travelers as they arrive.

  • Wayfinding & Design: Intuitive navigation with purpose

    Luxury hotels use thoughtful design to ensure guests feel naturally guided through the space. Airports can adopt this strategy by creating more intuitive and aesthetically calming environments. Example: The Four Seasons hotels are known for their elegant and functional design, which blends art, architecture, and comfort to make navigation feel effortless. Airports can integrate elements like clear signage, open spaces, and calming aesthetics to improve passenger flow and reduce stress.

  • Personalized Service: Tailoring the experience

    Concierges in luxury hotels are known for anticipating guests' needs and tailoring the experience based on individual preferences. Airports can leverage technology to provide personalized services for frequent flyers, families, or business travelers. Example: At the Mandarin Oriental hotels, concierges remember guest preferences and ensure personalized touches in rooms or services. Airports could use traveler data to provide customized offers or VIP experiences, such as personalized greeting messages or special services for returning travelers.

  • Creating Moments of Calm: Sensory relief

    Luxury hotels use sensory elements like lighting, music, and scent to create a relaxing atmosphere. Airports can design spaces that offer a moment of calm amidst the hustle and bustle. Example: The Aman Resorts are known for their serene environments, where calming lighting, natural materials, and soothing aromas help guests unwind. Airports could adopt these elements by creating "micro-oases" with soft lighting, calming music, and comfortable seating areas for travelers to recharge.

  • Effortless Operations: Invisible logistics

    In luxury hotels, operations are designed to be so seamless that guests rarely notice them. Airports can apply this concept by streamlining processes to ensure that security and other logistics are handled with minimal disruption to the traveler. Example: The Bvlgari Hotels offer a flawless experience with minimal waiting times for check-in, effortless room service, and intuitive service. Similarly, airports could aim for frictionless security checks or smoother boarding processes to make the travel experience feel effortless, even in the most operationally complex environments.

Drawing inspiration from the luxury hospitality industry, airports can rethink their approach to key touchpoints, integrate cutting-edge technology. The shift from focusing solely on customer service to embracing a "guest experience" mindset, ultimately creating a more pleasant and memorable journey for travelers. This mindset shift must extend beyond the executive level. While leadership alignment is essential, a top-down approach alone is insufficient.

To truly transform the passenger experience, the entire organization - from strategy and operations to frontline teams - must be engaged and aligned around this guest-driven vision. Only when this mindset is embedded holistically across all functions and touchpoints can it translate into consistent, high-impact experiences for travelers. Ultimately, it is this cultural integration that will differentiate leading airports in the next era of global aviation.

In conclusion, leveraging a forward-thinking approach to innovation, service, and technology, Munich Airport International stands uniquely positioned to empower its global partners. We unlock the full spectrum of CX opportunities for our partners, transforming their passenger journey's into an experience that is not only seamless and deeply memorable but also strategically engineered to maximize non-aeronautical revenue. 

Where efficiency meets empathy - airports that embrace the mindset of luxury hospitality transform travel from a process into a personalized experience.

Adrian Voß

Junior Consultant

Closing

In conclusion, leveraging a forward-thinking approach to innovation, service, and technology, Munich Airport International stands uniquely positioned to empower its global partners. We unlock the full spectrum of CX opportunities for our partners, transforming their passenger journey's into an experience that is not only seamless and deeply memorable but also strategically engineered to maximize non-aeronautical revenue. 


Discover how we can embed true hospitality at the heart of your airport's CX journey! 

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